Who We Are
Little Island is a beautiful, welcoming, and unique public park and public art space located in Hudson River Park at 13th/14th St. With its one-of-a-kind design and dynamic offerings and experiences, Little Island invites all New Yorkers to experience a public space that is designed to ignite imagination, foster spontaneity and play, and support camaraderie and connection. Little Island relies on its dedicated staff to deliver this experience and cultivate a public space that is welcoming for all to enjoy.
Assistant Manager of Artistic Affairs
Little Island seeks an Assistant Manager of Artistic Affairs to join the Artistic Programming department to oversee the execution of all artist and programming-related contracts, coordinate financial paperwork and budgeting, lead the onboarding process for artists, and own departmental administrative systems. The Assistant Manager of Artistic Affairs will collaborate across multiple departments, particularly Little Island’s Administrative team, to ensure that artists have the resources and information they need, and that all administrative details (financial paperwork, insurance, technical riders, etc.) related to the contracting process with artists are executed on time and with excellence.
The ideal Assistant Manager of Artistic Affairs is an adaptable critical thinker with a keen attention to detail, a passion for collaborative problem-solving, and experience upholding the logistical foundation of an artistic institution. They have an inclusive and detailed approach to supporting and communicating complex information to artists and their representatives. Candidates with experience supporting a variety of artists (discipline, level of expertise, and affiliations) are strongly encouraged to apply. This role reports directly to the Producer, and their work is executed in close partnership with the Business Affairs Manager.
- Annual Salary: $70,000-$75,000
- Job Type: Full-Time Year-round
- Schedule Expectations: The Assistant Manager of Artistic Affairs will mostly be scheduled to work a flexible afternoon-evening schedule during the programming season and is predicted to work a more traditional Monday-Friday during the winter. Flexible availability in schedule is required.
- Projected Start Date: Monday November 7th, 2022
- How to Apply: Follow the instructions below make a Submittable account and submit your application. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please let us know at firstname.lastname@example.org.
What You’ll Do
- Execute (in partnership with production and producing staff) all artist agreements, financial paperwork, contracts, insurance and technical riders for artists, their representatives, and their collaborators to ensure expectations are managed clearly and proactively in line with Little Island’s contract administration processes
- Support high-level negotiations, proposing creative solutions during the contracting process, and navigating nuanced relationships on behalf of the Programming and Production teams; Balance working autonomously with the ability to discern when to loop in other stakeholders in service to organizational priorities and the artist experience
- Communicate with Producer, Business Affairs Manager, Artistic Planning and Producing Manager, and Production Manager to provide regular updates, flagging any key issues and proactively problem solving before challenges arise
- Participate in the creation and tracking of the organization’s Artistic Programming budget, ensuring any artist fees, artist hospitality, housing, travel, reimbursements, or other logistics are negotiated and executed within the allotted budget
- Liaise internally with Business Affairs, Finance, and Employee Experience, and Executive leadership to ensure the Programming and Production department’s contracting process is in lockstep with the larger organization. Responsibilities include: 1. Partner with the Finance department on the drafting, processing, and execution of all financial paperwork and check requests, including artist and contractor payments, reimbursements, and department expenses 2. Collaborate with Employee Experience on the creation of artist-related protocols; document and navigate any artist personnel matter as needed 3. Coordinate artist-related onboarding, ensuring they understand organization-wide HR, safety, and communication protocols
- Partner with the Production Manager and Producer on long-range strategic planning related to programming
- Provide detailed administrative support and thought leadership across the Artistic Programming department, ensuring all systems related to artistic business affairs are clear and consistent with the larger organization
- Other duties and tasks as assigned
What You Bring
- 4+ years’ experience working with artists of all disciplines in general management, producing, company management, or other relevant roles
- Critical thinking and collaborative problem-solving skills
- Experience executing contract negotiations and administration on behalf of an artistic institution
- Proficiency in the Microsoft Office suite, particularly Excel and Outlook
- Ability to work in US
Benefits and Perks
- 15 days vacation, 7 sick, 3 personal days
- Health Benefits: Medical, dental & vision care
- Contribution into a 401(k) retirement plan
- Commuter benefits
- Flexible spending accounts
- Basic Life Insurance, Short & Long-Term Disability
- Employee Assistance Program
- Access to free tickets at Little Island
Life at Little Island
- Park employees will spend time onsite at Little Island working in outdoor weather conditions, navigating the entire park multiple times a day, and interacting with park visitors to ensure operations are running effectively. Little Island is ADA compliant, and park employees are committed to fostering an inclusive environment for each other and our park’s visitors.
- Little Island’s Headquarters, located near the park, provides an open floor plan office, shared work areas and kitchen, a locker room, rehearsal space, and storage for the park. It is a dynamic and multi-use space where employees and artists can collaborate, connect, and unwind in between shifts, meetings, and events.
- All park employees are expected to actively participate in our communal commitment to employee safety and health and all related employee policies. Based on guidance from global and local health authorities, Little Island has adopted a mandatory COVID-19 Vaccination Policy for all employees, unless a reasonable accommodation is approved. Potential employees will be given the opportunity to provide proof of vaccination or request a reasonable accommodation at the start of employment.
- Little Island is a proud equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender identity or expression, national origin, age, disability, familial or veteran status, sexual orientation, or any other legally protected status. In short, you are welcome here no matter who you are, where you come from, or what you look like. Our park is for everyone, and so is our workplace.